How To Add American Holidays To Outlook 2016 For Mac

1. Create the calendar item
2. Choose File | Save as | iCalendar format (*.ics)
3. Click Save.
4. Create a new email message and attach the file.
OR
1. Create the calendar item
2. Select the down arrow next to Forward
3. Select Forward as iCalendar
4. Address the message and click Send

With Outlook 2016 for Macintosh open, click on the Tools menu at the top of the screen, then choose Accounts. Highlight your Exchange account, then click on Advanced. Go to the Delegates tab and click the plus (+) sign under 'People I am a delegate for:'. Here’s the coming Easter weekend with the different holidays marked for US, UK and Australia. Outlook 2013 will load holiday information for 2012 to 2022. The data is supplied with Outlook and may not include later changes made by governments for special occasions. Jan 13, 2019 Select the Category Drag it to the second calendar folder. Left click drag will move the holidays, right click and drag will give you the choice of Move or Copy. If you aren't good at dragging, you can select the Holidays and use the Edit, Move to Folder or Copy to Folder Command. Here’s the coming Easter weekend with the different holidays marked for US, UK and Australia. Outlook 2013 will load holiday information for 2012 to 2022. The data is supplied with Outlook and may not include later changes made by governments for special occasions.

1. Create the calendar event and click Save and Close
2. Go to the File menu and create a new email.
3. Click and drag the event from the calendar into a grayed-out area in the message header and it will appear as an .ics attachment.
OR
1. Create the calendar event and click Save and Close
2. Drag the event to your desktop and it will create a .ics file
3. Create a new email message and attach the file.

I’ve imported holidays into my Calendar folder and I’ve also added birthdays and anniversaries to some of my closest contacts so that they’ll be added to my Calendar as well.

While I really like this feature, they do blend in with my regular appointments and meetings a bit too much for my taste.

Is it possible to highlight or color code these events so that they are different from the other Calendar entries?

Outlook has 2 methods to color code your Calendar entries: Color Categories and Conditional Formatting. Which one to use depends on how the calendar entries were created but also a bit on your personal preference.

Note: While this guide discusses holidays, birthdays and anniversaries, you can use the methods discussed for any calendar entry or types of calendar entries which you wish to highlight as well.

Color Categories for Holidays

When you use Color Categories for Calendar entries, the Calendar entries will be shown in the color of the category which you assigned to it.

This method is highly recommended to be used with imported holidays as they already have the “Holiday” category assigned to them. However, by default this category is not yet in your “Master Category List” so no color is assigned to it.

To add the Holiday category to your Master Category List and assign a color to it:

  1. Select a holiday entry in your Calendar.
  2. Open the Color Categories dialog
    • Outlook 2007
      Edit-> Categorize-> All Categories…
    • Outlook 2010 / 2013 / 2016 / 2019 / Office 365
      tab Appointment/Meeting-> Categorize-> All Categories…
  3. Click on the category name: Holiday (not in Master Category List)
  4. Press New…
  5. Leave the name as it is but select a color for it.
  6. Press OK and OK again to return to your Calendar; all your Holiday entries should now be in the color that you selected.


Add the Holiday category to the Master Category List to assign a color to it.

Email

Conditional Formatting for Birthdays and Anniversaries

Conditional Formatting (called Automatic Formatting in Outlook 2007) is a view setting to color code items based on specific properties.

It is also an easy method to color code your birthdays and anniversaries in case you do not want to assign Color Categories first.

  1. Open the Conditional Formatting dialog
    • Outlook 2007
      View-> Current View-> Customize Current View…-> Automatic Formatting…
    • Outlook 2010 / 2013 / 2016 / 2019 / Office 365
      tab View-> View Settings-> Conditional Formatting…
    • Office 365 (simplified Ribbon)
      tab View-> Current View-> View Settings…-> Conditional Formatting
  2. Press: Add
  3. Name the rule. For instance: Birthday
  4. Select a color.
  5. Press: Condition…
  6. Add one of the conditions as indicated below the screenshot.
  7. Repeat step 2 to 6 for each condition that you want to add.
  8. Press OK until all open dialogs are closed to return to your now color coded Calendar.
How to add american holidays to outlook 2016 for mac osx

How To Add American Holidays To Outlook 2016 For Mac Os


Automatically color code Calendar items with Conditional Formatting.

Birthdays

  • tab: Appointments and Meetings
    Search for the word(s): Birthday
  • tab: Advanced
    • Field: Recurrence
    • Condition: Equals
    • Value: Yearly

Anniversaries

  • tab: Appointments and Meetings
    Search for the word(s): Anniversary
  • tab: Advanced
    • Field: Recurrence
    • Condition: Equals
    • Value: Yearly

How To Add American Holidays To Outlook 2016 For Mac Signature

Note 1: Colors assigned via Color Categories overrule the colors assigned via Conditional Formatting.

Note 2: For more Conditional Formatting examples see the guide: Color Code Your E-mails Advanced

Color Categories for Birthdays and Anniversaries

Even though Conditional Formatting is the easiest way to go, you can also use Color Categories for birthdays and anniversaries. However, you’ll first need to assign them a category as they don’t have any by default.

As all birthday and anniversary entries are marked as such in their subject, you can find them quickly by typing the following in the search field:

  • Birthdays
    birthday isrecurring:yes
  • Anniversaries
    anniversar isrecurring:yes
How

You can then easily select all the results by using CTRL+A and use the Categorize feature to assign them a newly created Color Category called “Birthday” or “Anniversary”.

Note 1: Yes, the search query indeed only says “anniversar” without the “y”. Due to some strange bug in either Outlook or the Search Indexer, for the full word “anniversary” it sometimes doesn’t return all results.

How To Add American Holidays To Outlook 2016 For Mac Add Shared Mailbox

Note 2: By adding isrecurring:yes we filter out any single appointments or meetings which also hold the word “Birthday”. For instance, it will filter out the Dutch Holiday called “Queen’s Birthday”.